Division Pharmacy Inventory and Procurement Manager

Description

GENERAL SUMMARY OF DUTIES - The Division Pharmacy and Procurement Manager is responsible for supervising facility buyers and for surveillance and improvement of the division's procurement processes for pharmaceuticals. This includes review of facility generated pharmacy orders, preparing pharmacy purchasing reports, improving contract compliance, monitoring market share agreement compliance, communicating with the facility pharmacy director and staff on purchasing issues, assisting hospitals in sourcing products when primary items are unavailable upon division direction, auditing invoice data for accuracy, and other designated division level pharmacy purchasing functions. Other Duties include providing analytical support to division level budget decision-making and performing financial analysis and presentation to senior division leadership. Analytical tasks will include but not limited to charge master price modeling, adhoc variance analysis, dashboard and benchmark development and maintenance, monitoring and reporting pharmacy spend and savings information, data mining and forecasting.


Qualifications

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

· Analyze annual spend on identified products to identify savings opportunities
· Prepare presentations, executive summaries, and other documentation to outline savings opportunities for facility and division management teams
· Assist, coordinate or manage implementation of selected contracts
· Works with the Division Clinical Resource Director, facility based Supply Chain Director, and other facility based or supply chain personnel to provide product analysis for product selection and standardization
· May assist facility or division Supply Management Action Team's with product analysis
· Provides supervision and guidance to facility buyers to optimize purchasing practices for successful pharmacy inventory management
· Supervise and facilitate facility process to optimize inventory management for pharmacy and in automated dispensing cabinets.
· In concert with the DDOP, manage the Hospira Safety Software Library, maintaining formulary standardization throughout the network.
· Facilitate Division Formulary standardization by coordinating efforts among facility buyers, Pharmacy Directors, Clinical Managers and Pharmacy Wholesaler.
· Works with facility DOP, Controller and CFO to identify drug cost variances on a monthly basis and develop ongoing action plan to better manage those factors that can be controlled at the facility level.
· Identify contracting opportunities through data mining and new available Letter of Commitments.
· Assist facilities maintain appropriate pharmacy inventory through optimal purchasing practices.
· Runs bid compliance checks and makes recommendations for formulary changes as necessary to ensure maximum savings for contracts.
· Assists facility pharmacy buyers on all product substitutions when backorders occur during the normal procurement process
· Performs periodic compliance audits for CSC pharmacy distribution license
· Assists internal control on price changes and resolving price discrepancies
· Assist CSC in maintaining required pedigree documentation for eligible products. (if applicable)
· Monitors pharmacy contract compliance reports and presents opportunities to facilities
· Performs pharmacy invoice price audits
· Performs pharmacy purchasing cost analyses.
· Handle process for return/destruction of all expired/recalled CSC pharmacy products
· Monitor trends in facility utilization of reverse distributors.
· Identify and analyze product trends by supplier and SKU
· Monitor new releases (contract and or generic) and communicated to facility staff
· Communicate facility purchasing issues and requests to pharmacy GPO staff
· Work with pharmacy wholesaler to implement product and process improvements.
· Perform other duties as assigned
· Practice and adhere to the "Code of Conduct" philosophy and "Mission and Value Statement"
KNOWLEDGE, SKILLS, & ABILITIES:
· Organization - proactively prioritizes needs and effectively manages resources
· Communication - communicates clearly and concisely
· Judgment - Makes decisions based upon job knowledge and experience. Considers all impacted areas in decision process
· Seeks advice where applicable
· Judgment sensible and reliable.
· Customer Orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting exceeding expectations
· Interpersonal Skills - able to work effectively with other employees, patients and external parties
· PC Skills - demonstrates proficiency in Microsoft Office, Meditech, Business Objects and purchasing vendor applications and others as required
· Policies and Procedures - articulates knowledge and understanding of organizational policies, procedures and systems
· Basic Skills - able to perform mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately

EDUCATION
• Associates or Bachelors degree in Finance, Business Management, Healthcare Administration or similar required. Masters preferred.

EXPERIENCE

• 3 Years of inventory management/purchasing contract experience in hospital pharmacy or similar setting required.
• Knowledge of pharmacy activities and duties including drug terminology, purchasing, contracts, and nomenclature required.

Name of Facility: East Jefferson General Hospital

City, State: Metairie, LA